All Features
Below you’ll find short descriptions of all product features. For more detailed information, see the respective product pages or simply book a demo and let us show you!
All unread documents not opened or actively checked out of yet.
All Operational Critical Documents to highlight the most important docs.
A list of all latest read documents for quick access.
A list of documents waiting to be reviewed and approved or rejected.
All tagged documents – either by yourself, an editor or an administrator.
All fields and selected information to be shown can be customized by admins.
Where users read published documents
Mark text as highlighted. These highlights are personal and persist through revisions.
Make annotations together with the highlights. These can be used to navigate documents and accessed through a dynamic list.
Add specific documents and pages as favorites personal to a user role, making them easy to find and access.
Click on the hyperlink and go directly to the linked document.
Pages and entire documents can be printed with “Uncontrolled Document” watermarks.
The signed approval from the authorities can be uploaded to a document, accessed as a PDF or via the LEP.
All changes in a new revision are marked with revision bars. Easily navigate between revision bars as a reader.
View changes by clicking the revision delta, showing exactly what was added and what has been removed.
Admins grant or force access to readers through read or remind permissions controlled in the permissions table.
Choose between three different checkouts. (1) simple open, (2) acknowledge doc, (3) quiz checkout.
Allow readers to add comments to the document owner. Can be turn offed or restricted to certain users.
Allow readers to submit change requests to improve future revisions. Can be turned off or restricted to certain users.
Admins can turn off the ability to print documents.
Use powerful search functionalities to quickly access specific information.
Everyone always has access to the latest revision.
Access can be restricted to certain documents depending on user role.
Jump back and forth between pages with revision changes.
Jump back and forth between pages with changes that have comments.
Jump back and forth between pages with changes.
Allows you to move to the previous and next pages.
Click on the hyperlink and go directly to the linked document.
Click on a chapter on ToC, cross-references or other links to jump to the related page.
Click and go to first or last page.
Like in a Word or PDF document, simply scroll or click “Previous Page” or “Next Page” in the navigation tool.
The reader application offers the same functions as the reader as well as the same navigation tools as the desktop version.
Connect operational critical documents to specific roles. Admins control which documents to display and if they should be automatically downloaded.
The signed approval from the authorities can be uploaded to a document, see approval as a PDF or via the LEP in the compatible Electronic Flight Bag (EFB) Application.
Text can be marked as highlighted, these highlights are personal and persist through revisions.
Make personal highlights and annotations. These can be used to navigate documents and accessed through a dynamic list.
If the customer is connected to an AD for controlled login, then this can be utilized for app login as well.
Send out push notifications to device holders for certain documents.
Send customised notifications and announcements to certain user roles from the admin.
Set up the app so documents can not be deleted either one by one or in bulk.
Pin documents in categories and shown on top of the app for easy reader access in the same way as the reader dashboard.
Add specific documents and pages as favorites personal to a user role, making them easy to find and access.
Download documents in the app for offline viewing, personal to specific user roles. Controlled by admin.
Where users edit manuals, the back bone of our system allowing you to save up to 80% of your time
Same functionalities as a basic Word document. Bold, Italic, Tables, you name it, we got it.
The Minimum Equipment List (MEL) widget allows for an easy setup of standardized MEL formatting.
The checklist widget allows for a quick and easy setup of checklists with a standardized structure.
Designs are set up by the administrator, supporting a standardized documents, while still being able to design pages.
The standardized design sometimes need a bit extra work. We help create extra styles or section skins that effect only small parts of the document.
The ability to easily add additional pages. The Editor is a page-based software. This means that you manually control the amount of pages in the document.
A red warning bar at the bottom of the overflow page highlights the content that exceeds the page margins. Move content to another page by one click.
Content is controlled in modules for easy handling, and smart modules take care of the repetitive work.
Be able to see exactly what has changed on a page by clicking a revision delta, this creates a new view that shows exactly what was added and what was removed.
Allows for an easy page overview of the entire document, and includes easy page movement, addition or removal.
Export web document and specific pages as a Word-file or PDF format. More formats are available.
Document types are predefined settings for documents being created, this way all of your documents use the same standard settings.
Shows a complete list of published revisions and allows for a view of how each revision looked when it was published.
Gives a complete list of changes applied to the document ever since the document was created.
You can revert pages to previous revision if necessary.
Revision numbers and dates update automatically on revised pages.
Tasks can be applied to the document, assign to readers, admins or editors.
Link requirements to specific heading in your documents by adding a controlled compliance connection.
View a full overview of all links in the document, and a warning if the link targets are changed.
View a list of the latest edits applied to a specific document.
Displays warnings that need to be reviewed before publishing (e.g. uneven numbered of pages in manual/chapter, overflow, outdated modules).
Displays a complete list of the reviewer comments.
Allows for whether editors and reviewers have access to the document.
Publication will automatically notify readers with access. You can also choose to generate a PDF when publishing.
Revision bars are automatically added to a new change.
Document-wide search and replace function.
A complete overview of which reader has read the document and when.
In-document spell checker function that checks and underlines incorrect spelling of words in the document.
Create labels that can be applied to pages and chapters in your documents. Each label can be customized by clicking on the expand arrow.
Page numbering and headings stay updated automatically.
Enter headings and chapter numbers to manuals manually if needed.
Allows you to have two different languages on the same page with the same heading number and title.
Apply already created definitions to your document. Select a definition to apply to your document from the complete definitions list. When hovering over the selected definition in the document, a pop up will show with the description of the definition.
Expiring documents
Documents can be set to expire and on a set date. The document can then send warning emails to the owner regarding the expiration.
Smart Module:
Select content as an abbreviation to show the definition on mouseover. View abbreviations as a list via a smart module, always up to date.
Smart Module:
A complete list of applied changes to the document can be applied as a list to the document including the editor comments, always up to date.
Smart Module:
A module that shows all compliance connections applied to the document.
Smart Module:
A module that can mirror content from a different page or even page in another manual. When the content is changed in the original manual, it changes in the module as well.
Smart Module:
List of Effective Pages (LEP) that stays automatically updated.
Smart Module:
Create quiz answers for readers before being able to mark the document as read.
Smart Module:
List of revisions that stays automatically updated.
Smart Module:
Shows all headings in the document. All chapters can be expanded and headings can be filtered.
Smart Module:
The Cross reference module allows for a dynamic list of links to the referenced documents or pages.
Smart Module:
The ability to create customized diagrams. Read more about diagram editor here.
Smart Module:
Insert a customized form into your document. For example, used for flight occurance form.
Smart Module:
Stylized and clean front page for your documents. Displays the document name and chapters.
Smart Module:
A Smart Module that shows either all definitions used in the current manual or in the entire organization’s definition list, presenting definition keywords and the complete description.
Smart Module:
Customize your own modules! Useful for static content that reappears throughout the document. For example, used for static footer notes.
Where users streamline collaboration and make sure the correct revision is published and distributed
Different departments and individuals, internal as well as external, can be added to the workflow to fit your needs.
(For the Essentials Plan & Starter Package only 3 non-customizable workflows are available).
When a document or page is put into a new workflow step, users that are assigned to review the change will be notified automatically.
Increase security to enforces that at least two person to approve the page through the entire document flow, from start to end.
Only pages that are put in the “Draft” step of the workflow are editable.
Moves the page into the next step of the workflow.
Denies the changed page. Comment for the change denial must be added.
This setting requires at least one person from each role/user type to approve before the page can be moved to the next workflow step.
This is a very rigid setting that if activated forces all users to type in a password to transfer a page from one workflow step to another.
Approve only changed pages, and get a clear overview of the pages that still need to be reviewed.
Approve a large amount of pages with a few clicks if that is needed.
Get a complete overview of who has approved pages.
Be able to add comments on specific part of pages. These comments are stored as reviewer comments.
Through role based setup reviewers can be granted access to only approve certain documents.
All changes in a new revision are marked with revision bars. Easily navigate between revision bars as a reader.
View changes by clicking the revision delta, showing exactly what was added and what has been removed.
Where users connect regulations to manual sections and get notifications if changed
Ability to subscribe to a range of available controlled compliance libraries offered by Web Manuals by contacting us or through the store.
Import self-created libraries into the system but would have to maintain and update these independently.
Link requirements to a specific heading in the manuals by adding a controlled compliance connection. The requirement name will be displayed under the heading in the manual.
Requirements that are not appliable for the user can be marked as N/A.
Requirements can be assigned to different users to mark the responsible person for each relevant requirement.
Mark requirements as documented to filter and display the remaining undocumented requirements.
User can mark the documented requirements as reviewed and completed.
Warnings appear for outdated compliance connections.
Responsible users are notified of new revisions of the libraries with warnings appearing on the compliance library.
Display all changes that have taken effect between the previous and new revision by highlighting the new/old content. A list of deleted requirements is also available.
A full list of the requirements displaying the owner, compliance conncection location, revision and comments.
User can use the export feature to extract the full list of requirements into an excel file.
The full list of requirements can be printed.
Entries applied to forms can be exported to excel for further use.
If the form is longer than one page, the form spread over more pages.
View a list of all form entries submitted by users.
Create reports with visual graphs showing submissions and statistics.
Form Fields
Allows for submitter to insert content in a single-line text field. Text Area Input Allows for the submitter to insert content in a multi-line field.
Form Fields
Allows for single choice from a list.
Form Fields
Allows for multible choices to be selected from a list.
Form Fields
Allows for single choice from a list.
Form Fields
Allows for the user to upload a file with the form answers.
Form Fields
Allows for the user to submit a rating choice defined by the form creator.
Form Fields
Allows for the form creator to insert text information in a static box.
Form Fields
Allows for the user to select a workflow status from a workflow.
Form Fields
Allows the user to select a user from the active users list.
Form Fields
Allows for a user to insert a only numbers as a response.
Form Fields
Allows for the user to insert only a date as a response.
Form Fields
Automatically take in data from number fields and can process the numbers in a defined way.
Form owners receive email notifications whenever a form entry is created.
Set up to allow only one or more entries to the same form, often used for surveys.
The form can be set up to send an email to the submitter with the answers.
Where users create diagrams and workflow charts applied to both documents and the document portal
User can create links to another web document, file document or external source, inside the diagram.
The existing diagram module in a manual will need updating when the diagram has been edited.
Customize what is displayed on the dashboard for readers & editors respectively.
An overview of the last edited documents.
Displays all unread documents not opened or actively checked out of yet.
All active and previous support tickets and conversations.
Links that are outdated and compliance connections that are outdated.
Displays all documents in the review workflow stage.
Documents that recently have been published and are queued to be sent out.
How many documents have been read, including sent reminders, by users.
Documents that are set to expire will show up on this dashboard item when the document is about to expire.
General Settings
Set the time and date format, as well as the time zone for the entire system.
General Settings
Enable or Disable spellcheck for: Danish, Dutch, English (American, British or Canadian), Finnish, French, French (Canadian), German, Greek, Italian, Norwegian, Portuguese Portuguese (Brazilian), Spanish, and Swedish.
Document specific spellcheck can also be turned on / off.
General Settings
Allows you to activate automatic emails by template or fully customized content. It also allows you to schedule emails at your time of choice.
General Settings
Controls which users can access the support function.
Settings
Allows for the admin to change: company logo and login screen background, define standard document languages, what data columns should be visible on documents and dashboard, as well as control what functions users have access to on the dashboard like user settings and change password.
Settings
Allows the admin to customise the information and content avaiable to the reader dashboard.
Settings
Allows the admin to define what information can be applied to a user and what should be visible for the user.
Settings
Allows the admin to define password expiration increments in days, how many failed logins are allowed and if strong password should be enforced.
Settings
Define what user types should exist and the general access of editors.
Settings
Allows for the admin to define if extra navigation buttons should be available in the reader, the text connected to empty pages and uncontrolled documents. As well as defining if it should be possible to remove change bars, delete archived documents, export to word and if all content additions to a revision should be highlighted at all times, and more.
Settings
Allows for documents to be tagged with customized labels, so they can be shows on the dashboard in the tag view.
Settings
Allows for the admin to define what buttons should be available in the editor tool bar.
Settings
Select what layouts should be available for the documents A4, A5 and so on.
Settings
Choose what page structures should be available for documents.
Settings
Create design(s) available for editors.
Settings
Choose which modules should be available to editors.
Settings
Choose which modules should be available to editors.
Settings
Create labels that can be applied to pages and chapters in your documents.
Settings
Settings that apply to all documents of a document type: control reminders, warnings, design, print, print with / without watermarks, workflow, header, revision & numbering format, as well as what information about the document is available to the reader.
Settings
Create and manage workflows, the processes that documents needs to go through in order to be edited, reviewed, approved and published.
Settings
Set the amount of time for which the user session will stay active on the EFB. It also allows you to disable the log out option while the device is offline.
Settings
Select the categories that contain operationally critical documents and should therefore be downloaded automatically on the EFB as soon as users log in. Configure by role so different operationally critical documents are downloaded automatically for different roles.
Settings
Manage all the settings of your compliance connections.
Get reports of user activity, read documents, notifications sent, etc.
Admin has access to the customer portal.
A complete list of all abbreviations defined in the system and allows for the definitions to be changed.
User can export .docx and .json documents.
Full role based control through the creation of roles and connection to categories via read or remind permissions.
Control user accounts. Users can be added, filtered, edited, inactivated, archived, and have their passwords reset.
An overview of all devices that are connected to the account, all downloaded documents and operational critical documents available on each device. Remotely send push notifications, announcements, refresh documents, and wipe all data from devices.
Allows connections for Sign-on Providers and Web Manuals Public APIs.
Allows for admins to see all emails that the system has sent out and if they were successfully sent.
A complete list of all definitions defined in the settings, allowing for key sentences to be defined and a full definition to be connected to it in your manuals.
Book a demo and let our experts show you all of the Web Manuals product features in action.
Web Manuals Sweden AB
Web Manuals Inc. West Coast
Web Manuals Inc. East Coast
Web Manuals Asia Pte. Ltd.
